Inspection Management Software

Create digital checklists, conduct inspections, track incidents & ensure compliance 50% faster with OxMaint's AI-powered CMMS. Transform your inspection workflow from paper to digital—all from one powerful platform.

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Inspection Management

Trusted by over 1000+ clients across the world

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Complete Inspection Solution

7-Step Inspection Workflow

Everything you need for digital inspections. From checklists to incident reporting, each step ensures nothing is missed.

1
Digital Checklists
Sections, Items & Pass/Fail
2
Synapse AI
Auto Generate Checklists
3
Start Inspection
Asset & Checklist Selection
4
Reminders
Scheduling & Alerts
5
Incidents
Report & Track Issues
6
Root Cause
Analysis & Actions
7
Review & Complete
Reports & Compliance
Start Your First Inspection Start Your First Inspection Book a Demo

Feature Spotlight

Digital Inspection Checklists

Replace paper forms with powerful digital checklists. Build comprehensive inspection templates with multiple sections, item types, and automated workflows that ensure nothing gets missed.

Multiple Sections

Organize checklist items into logical groups like Safety, Visual, Performance checks.

Various Item Types

Pass/Fail, Yes/No, Numeric ranges, Text input, Multiple choice options.

Critical Item Markers

Flag mandatory items that trigger work orders or alerts when failed.

Photo Requirements

Require photo evidence for specific items to ensure documentation.

Digital Signatures

Capture inspector signatures for compliance and accountability.

Custom Scoring

Define pass/fail thresholds and weighted scoring for overall results.

Create Your First Checklist Create Your First Checklist
Active Template
CHK-2024-001: Marine Main Propulsion Engine
12 Items
12
Items
9
Critical
12
Mandatory
3
Photos
1Safety & Compliance
3 Items
Emergency STOP devices Critical
Fire suppression ready Critical
IMO NOx Compliance Critical
2Visual Inspection
3 Items
Leaks (oil, fuel, coolant)
Cylinder head integrity

AI-Powered

Synapse AI Assistant

Let artificial intelligence do the heavy lifting. Synapse AI can automatically generate comprehensive inspection checklists based on your asset type, industry standards, and compliance requirements—saving hours of manual work.

Auto-Generate Checklists

Describe your asset and get a complete checklist with sections and items.

Compliance Suggestions

AI recommends items based on DOT, OSHA, IMO, and other regulations.

Industry Best Practices

Get checklist items based on industry standards and common practices.

Critical Item Detection

AI automatically flags safety-critical items that require attention.

Photo Requirements

AI suggests which items need photo documentation for evidence.

Numeric Ranges

Get recommended acceptable ranges for pressure, temperature, etc.

Try Synapse AI Try Synapse AI
Synapse AI
Generating checklist...
Your prompt:

"Create an inspection checklist for a MAN B&W 6S50ME-C marine diesel engine with IMO Tier III compliance"

AI Generated Checklist
Section 1: Safety & Compliance
  • Emergency stop devices
  • Fire suppression system
  • IMO NOx compliance
Section 2: Visual Inspection
  • Oil & fuel leaks
  • Cylinder head condition
Section 3: Performance
  • Cylinder temp (60-110°C)
  • Oil pressure (4-6 bar)
12 Items 9 Critical 3 Photos

Easy Workflow

Start New Inspection

Initiate inspections in seconds with our streamlined workflow. Select your asset, choose a checklist, configure environmental conditions, and start inspecting—all from your mobile device or desktop.

Asset Selection

Search and select from your asset database with QR code scanning.

Checklist Templates

Choose from saved templates or create a new checklist on the fly.

Location Tracking

Auto-capture GPS location or select from predefined locations.

Environmental Data

Record temperature, humidity, weather conditions during inspection.

Inspector Assignment

Assign inspection to yourself or other team members.

Offline Support

Start and complete inspections without internet connection.

Start Inspecting Start Inspecting
Start New Inspection
1
Select Asset
Marine Engine #ME-001
2
Choose Checklist
Marine Propulsion Engine Checklist
3
Set Location
Engine Room - Deck 2
4
Environmental Conditions
2 hrs 20°C 50%

Never Miss Again

Automated Inspection Reminders

Set it and forget it. Our smart reminder system ensures your team never misses a scheduled inspection. Configure daily, weekly, monthly, or custom recurrence patterns with automatic notifications.

Flexible Scheduling

Daily, weekly, monthly, quarterly, or custom recurrence patterns.

Multi-Channel Alerts

Push notifications, email alerts, and in-app reminders.

Escalation Rules

Notify supervisors if inspections are overdue or missed.

Team Assignment

Assign reminders to specific inspectors or teams.

Advance Notice

Configure how far in advance reminders are sent.

Calendar Integration

Sync with Google Calendar, Outlook, and other calendars.

Setup Reminders Setup Reminders
Inspection Schedule
This Week

24

Total

18

Active

5

Due
Today
Pre-Trip Inspection
9:00 AM
Truck #T-042 • John Smith
Tomorrow
Safety Audit
10:00 AM
Warehouse A • Sarah Johnson
Dec 26
Monthly Equipment
2:00 PM
CNC Machine #M-105 • Mike Davis

Safety First

Incident Reporting & Tracking

Document safety incidents comprehensively with severity ratings, cost tracking, root cause analysis, and corrective actions. Ensure OSHA compliance and create a safer workplace.

Severity Ratings

Classify incidents as Low, Medium, High, or Critical severity.

Cost Tracking

Record estimated and actual costs associated with incidents.

Downtime Recording

Track equipment downtime caused by safety incidents.

Photo Documentation

Attach photos and documents to incident reports.

Corrective Actions

Create and track corrective action plans with due dates.

OSHA Compliance

Generate OSHA-compliant incident reports and documentation.

Report Incident Report Incident
Incident Report
INC-2024-089
Hydraulic Line Failure
Dec 23, 2025 • 2:45 PM
High Priority
$5,000
Estimated Cost
4 hrs
Downtime
Description

Hydraulic hose burst on Excavator #EX-042 during operation. Immediate shutdown performed. No injuries reported.

Corrective Actions
Replace damaged hydraulic hose
Inspect all hydraulic lines fleet-wide

Deep Insights

Root Cause Analysis

Go beyond symptoms to find the real cause of failures. Link inspections, work orders, and incidents together to identify patterns and implement effective corrective actions that prevent recurrence.

Link Related Items

Connect inspections, work orders, and incidents for full picture.

5 Whys Analysis

Built-in methodology to drill down to root causes.

Corrective Actions

Create action plans with assignees and due dates.

Trend Analysis

Identify recurring issues and failure patterns.

Preventive Measures

Document measures to prevent future occurrences.

Effectiveness Tracking

Monitor if corrective actions actually resolved the issue.

Start Analysis Start Analysis
Root Cause Analysis
RCA-2024-015
Linked Items
Inspections 3
Work Orders 2
Incidents 1
5 Whys Analysis
1 Why did the hydraulic hose fail?
→ Excessive wear from age and pressure cycles
2 Why wasn't wear detected earlier?
→ Inspection checklist didn't include hose condition
Corrective Actions
Update inspection checklist with hose condition
Schedule PM for hydraulic hose replacement
Pre-Trip Inspections

DOT-compliant vehicle inspections before every trip.

Safety Audits

OSHA safety inspections and hazard identification.

Marine Inspections

IMO and USCG compliant vessel inspections.

Equipment Inspections

Routine maintenance inspections for machinery.

Inspection Types

Support for All Inspection Needs

OxMaint supports multiple inspection types to help you maintain compliance, ensure safety, and track asset conditions across your organization.

Compliance Ready

Pre-built templates for DOT, FMCSA, OSHA, IMO, and USCG regulations.

Mobile-First Design

Conduct inspections anywhere with iOS and Android apps, even offline.

Photo Documentation

Capture and attach photos directly to inspection items for proof.

Integrated Modules

Inspections Connected to Every Module

OxMaint's inspection management integrates seamlessly with all maintenance modules for complete operational visibility.

Work Orders
Auto-generate from failures
Asset
Link to equipment
Preventive Maintenance
Schedule from findings
Reports & Analytics
Inspection metrics
Team
Inspector assignment
EHS
Safety & compliance
Incident
Report & track
Document
Attach files & photos

We are proud of our results

We bring solutions to make inspections easier for our customers.

target

50%

Faster Inspections

bar-chart

98%

Compliance Rate

employees

99.7%

Customer Satisfaction

"OxMaint's inspection module has transformed how we conduct safety audits. The digital checklists and photo documentation make compliance tracking effortless."

SafetyFirst Inc.

Construction

"The AI-powered checklist generation is incredible. We created comprehensive marine inspection checklists in minutes that used to take hours."

Oceanix Maritime

Maritime

"Automated reminders ensure our fleet inspections are never missed. The mobile app works perfectly offline in remote areas."

TransGlobal Fleet

Transportation

"Root cause analysis linked to inspections and work orders gives us complete visibility into equipment failures. Highly recommended!"

PowerGrid Utilities

Utilities

FAQ

Frequently Asked Questions

Everything you need to know about OxMaint's inspection management capabilities.

Inspection management software is a digital solution that helps organizations create, schedule, conduct, and track asset inspections. It replaces paper-based checklists with digital forms, automates reminders, tracks compliance, and provides analytics on inspection performance.

Yes, OxMaint allows you to create fully customizable inspection checklists with multiple sections, various item types (pass/fail, numeric, text), photo requirements, digital signature collection, and custom scoring methods. You can also use our AI-powered Synapse feature to automatically generate comprehensive checklists.

Yes, OxMaint includes comprehensive incident reporting with severity ratings (low, medium, high, critical), priority levels, estimated cost tracking, downtime recording, weather conditions, operator information, equipment damage documentation, and photo attachments.

Yes, OxMaint's mobile apps for iOS and Android support offline inspections. You can download checklists, conduct inspections, capture photos, and collect signatures without an internet connection. All data automatically syncs when connectivity is restored.

OxMaint supports various compliance standards including DOT (Department of Transportation), FMCSA (Federal Motor Carrier Safety Administration), OSHA (Occupational Safety and Health Administration), IMO (International Maritime Organization), USCG (U.S. Coast Guard), and industry-specific regulations.

Connect all your field staff and inspection teams in real time.

Create digital checklists, conduct inspections and track compliance from anywhere. Perfect for safety and maintenance teams.

OxMaint is available to download from both App Store and Google Play Store.

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