Fuel Card Integration for Fleet Management
Automatically sync fuel transactions from WEX, Comdata, Fuelman, FleetCor, and 25+ fuel card providers directly into your fleet management system. Eliminate manual reconciliation, detect fraudulent purchases, monitor MPG trends, and gain complete visibility into your largest operating expense—all in real-time.
1200k+ Active users Automatic fraud detection
Oxmaint Fuel Dashboard
$84.2K
Monthly Fuel Costs
7.4 MPG
Fleet Average
1,247
Transactions This Month
$3.42
Avg Price/Gallon
Recent Fuel Transactions
Verified Truck #2451 - 45.2 gal @ $3.39/gal
Exception Van #1204 - Off-hours purchase flagged
Verified Truck #3567 - 52.8 gal @ $3.45/gal
100%
Automated Reconciliation
25+
Fuel Card Providers
12%
Average Fuel Savings
Live
Real-Time Fraud Detection
Supported Fuel Card Providers
25+ Leading Fuel Card Networks
Plus EFS, BP Business Solutions, Valero FleetCard, Exxon Mobil BusinessPro, and more
Simple Process
How Fuel Card Integration Works
Seamless fuel data flow from card transactions to fleet insights
Connect
Provider APIImport
Transaction DataMatch
Auto-ReconcileDirect Fuel Card Data Import
Connect directly to your fuel card provider's data feed through secure API or daily file transfer. Every time a driver swipes a fuel card at the pump, Oxmaint automatically captures the complete transaction including exact gallons pumped, fuel grade (diesel, unleaded, premium, DEF), price per gallon paid, total fuel cost, pump odometer entry, driver ID prompt response, merchant name and address, transaction timestamp, and card number used.
- Real-time fuel card data sync
- Automatic pump-to-vehicle matching
- Every gallon tracked & recorded
- Complete fuel grade & cost data
Real-Time Fuel Fraud Detection & Impossible Fueling Alerts
Advanced algorithms analyze every fuel card swipe to catch suspicious refueling patterns that indicate theft, card misuse, or data errors. The system instantly flags duplicate fuel purchases at the same station within 30 minutes, fuel quantities exceeding vehicle tank capacity (flagging impossible 80-gallon fills on 65-gallon tanks), multiple same-day refuelings that suggest fuel resale schemes, odometer rollbacks or unrealistic mileage between fuel stops, wrong fuel type purchases (diesel cards buying unleaded), fuel purchases during vehicle maintenance downtime, transactions at locations 500+ miles from last known position, and unusually high fuel costs per gallon indicating price manipulation.
- Tank capacity overfill detection
- Duplicate fuel purchase alerts
- Wrong fuel grade warnings
- Impossible mileage flagging
Monitor
Pattern AnalysisDetect
Exception FlagsAlert
Instant NotificationMPG Analysis & Fuel Efficiency Intelligence
Transform raw fuel card transaction data into powerful fuel efficiency insights that identify maintenance problems and optimize fuel consumption. Automatically calculate MPG for every vehicle using fuel card gallons and odometer entries, tracking trends over time to catch gradual efficiency decline. Compare each vehicle's fuel economy against its baseline, manufacturer specifications, and fleet averages to identify underperformers wasting fuel. Correlate sudden MPG drops with specific drivers, routes, or time periods to diagnose root causes like poor driving habits, route inefficiencies, or mechanical issues.
- Automatic MPG calculation per fuel-up
- Fuel efficiency trend analysis
- Driver fuel performance scoring
- Fuel station price comparison
Fuel Card Analytics Dashboard
7.2 MPG
Fleet Avg MPG +0.4
$3.38
Avg Fuel Price/Gal
24,567
Total Gallons 3 Low MPG Alerts
Why Choose Oxmaint
Why Oxmaint Fuel Card Integration
Stop Fuel Theft & Card Misuse
Catch fraud instantly with alerts for impossible fuelings, duplicate swipes, wrong fuel types, and GPS mismatches. Disable compromised cards fast and recover lost fuel costs before they add up.
Eliminate Manual Fuel Entry
Fuel transactions sync automatically from your fuel card provider. No receipts, spreadsheets, or manual reconciliation—saving 10–15 admin hours every week with near-perfect accuracy.
Reduce Fuel Waste with MPG Insights
Automatic MPG tracking reveals inefficient vehicles, driver behavior issues, and maintenance problems early—helping fleets save $400–$1,500 per vehicle each year.
Powerful Features
Complete Fuel Management Capabilities
Everything you need for comprehensive fuel tracking and control
Automatic Transaction Sync
Real-time import of fuel purchases from 25+ card providers with automatic vehicle matching and odometer updates.
MPG Tracking & Analysis
Comprehensive fuel economy monitoring by vehicle, driver, route, and time period with trend analysis and benchmarking.
Fraud Detection Alerts
Advanced algorithms flag suspicious transactions, duplicate purchases, location anomalies, and policy violations instantly.
Cost Per Mile Calculation
Accurate fuel cost tracking per mile, per hour, and per job for precise operational cost analysis and job costing.
GPS Location Verification
Cross-reference fuel purchases with vehicle GPS data to verify transaction locations and detect unauthorized use.
Driver Performance Scoring
Benchmark driver fuel efficiency with detailed comparisons, coaching recommendations, and performance incentive reports.
IFTA Tax Reporting
Automated quarterly IFTA reports with jurisdiction-specific fuel consumption, mileage, and tax calculations ready to file.
Automated Fuel Reconciliation
Match fuel card statements to transactions automatically with exception handling for unmatched or disputed charges.
Fuel Price Benchmarking
Compare your fuel prices against regional and national averages to identify high-cost merchants and negotiate better rates.
More Integrations
Related Integrations
Explore other powerful integrations to enhance your CMMS
GPS Telematics
Combine fuel card data with GPS tracking for location verification, accurate odometer readings, and route-based fuel analysis.
Learn MoreAccounting Integration
Automatically sync fuel expenses to QuickBooks, Xero, or Sage for complete financial visibility and accurate cost allocation.
Learn MoreOEM Telematics
Compare fuel card data with manufacturer telematics for comprehensive fuel efficiency analysis and maintenance correlation.
Learn MoreFAQ
Frequently Asked Questions
Everything you need to know about fuel card integration with Oxmaint
OxMaint seamlessly integrates with modern universal fuel cards like AtoB and RoadFlex, as well as traditional providers including WEX, FleetCor, Comdata, EFS, Fuelman, Coast, and more. Whether you need universal acceptance cards, cardlock networks, or branded fuel programs, our flexible API architecture supports all major providers. Transaction data including purchase details, receipts, and location information automatically syncs in real-time to your Oxmaint dashboard.
When a technician or driver uses a fuel card, the transaction data automatically flows into Oxmaint within minutes. We capture comprehensive details including card number, vehicle, driver, date, time, location, gallons purchased, price per gallon, total cost, and odometer reading. Digital receipts are automatically stored and linked to the transaction. All data is instantly available in your dashboard with no manual entry required, eliminating data entry errors and saving 15+ hours per week.
Our AI-powered fraud detection system analyzes transaction patterns 24/7 to identify suspicious activity. Set custom rules for maximum fuel volume per transaction, spending limits per card, purchase frequency restrictions, and authorized locations. The system flags anomalies like unusually large purchases, multiple transactions in short periods, purchases at unauthorized locations, or transactions outside normal business hours. Instant alerts are sent via email and SMS when suspicious activity is detected.
Our customers typically save 25-35% on fuel-related costs through multiple channels: eliminating data entry labor (15+ hours/week), preventing fraud and unauthorized purchases (2-5% of fuel spend), negotiating better fuel prices through consolidated purchasing data, optimizing routes based on fuel cost analysis, and improving driver behavior through MPG tracking. Additionally, automated reporting reduces accounting costs by 40% and ensures accurate tax reporting. Most customers see ROI within the first 3 months.
Yes! One of the unique advantages of Oxmaint's fuel card integration is the ability to correlate fuel consumption with maintenance activities. The system automatically links fuel transactions to specific assets in your CMMS, allowing you to identify vehicles that need tune-ups based on declining fuel efficiency. You can schedule preventive maintenance proactively based on fuel consumption trends and track the impact of maintenance work on fuel economy.
Most fuel card integrations can be set up within 1-3 business days. The timeline depends on your fuel card provider, the number of vehicles, and the complexity of your setup. Our implementation team guides you through each step, from obtaining API credentials to mapping vehicles and testing data flows. We handle the technical heavy lifting while you approve the configuration settings that match your business needs.
Ready to Take Control of Your Fuel Expenses?
Join thousands of fleets that have eliminated fuel fraud, reduced costs by 12%, and gained complete visibility into their largest operating expense. Connect your fuel cards to Oxmaint today and start saving immediately.