What is maintenance management?

Maintenance management is the process of scheduling, tracking, and managing a company's physical assets and equipment. Maintenance management is the process of maintaining a company’s assets and resources. The purpose is to ensure that production proceeds efficiently and that resources are used effectively.

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Maintenance Management: Meaning, Types, Benefits, Examples and FAQS

What is maintenance management software?

Maintenance management software, also known as CMMS software, is a centralized system that enables enterprises to streamline and manage maintenance operations across portfolios.

It helps automate asset tracking, effective maintenance scheduling, work order management, and much more from one platform. In addition, it provides a convenient way for the maintenance technicians, vendors, and in-office teams to collaborate and move maintenance tasks without bottlenecks.

Types of maintenance management

Businesses can utilize one of these four common maintenance management methods, either separately or in conjunction, to build an efficient and cost-effective maintenance strategy:

  • Reactive maintenance
  • Preventive maintenance
  • Predictive maintenance
  • Reliability-centered maintenance

What are the benefits of maintenance management?

Maintenance management can have a number of benefits for an organization, including:

  • Cost savings:By proactively managing maintenance activities, organizations can reduce the likelihood of costly equipment failures and downtime. This can lead to significant cost savings over time.

  • Increased equipment lifespan:Proper maintenance can help extend the lifespan of equipment, which can result in a lower total cost of ownership.

  • Improved equipment reliability:When equipment is well-maintained, it is more likely to operate as intended, which can improve overall productivity and efficiency.

  • Reduced safety risks: Proper maintenance can help to identify and address potential safety hazards before they lead to accidents or injuries.

  • Compliance: Many industries have regulatory requirements that mandate regular maintenance and inspection of equipment. Compliance with these regulations can be ensured through proper maintenance management.

  • Minimized environmental impact: With effective preventive maintenance programs in place, you can reduce overall consumption of energy and water, as well as emissions into the air and water systems.

Maintenance management examples by Industry

Maintenance management is a primary need for businesses that own many physical assets.

However, in a post-COVID world with increasing safety, health, and energy regulations, it is essential for any commercial real estate property aiming to boost operational efficiency and reduce associated maintenance costs.

1. Manufacturing

    Manufacturing plants rely on predictive maintenance to keep the facility running at peak productivity by determining failure modes, what exactly is failing, and when it will fail.

    This helps maintenance teams line up inventory and technicians for essential maintenance tasks well before the predicted breakdown without ever shutting the equipment down.

2. Construction

    Construction companies rely on a mix of preventative and predictive maintenance to forecast problems accurately and maintain budget compliance.

    Additionally, routine maintenance allows them to detect defects in equipment like cordless grills and concrete mixers and schedule repairs/replacements promptly.

3. Office buildings

    In the case of hybrid teams that work from office facilities sporadically, it becomes essential to optimize the use of HVAC systems depending on data from occupancy sensors in real time.

    This keeps your HVAC systems running smoothly and only when necessary without compromising employee comfort and health. In addition, they are shut down for maintenance activities after hours to ensure the best occupant experience.

Maintenance costs amount to a large share of operational expenditure and a missed cost-saving opportunity for businesses.

Maintenance management v/s asset management

The key difference between maintenance management and asset management is:

  • Enterprise Asset Management: Enterprise asset management (EAM) is an overarching strategy that relies on data insights to maximize the efficiency of company resources to drive operational efficiency, reduce associated costs, and increase RoI.

  • Maintenance Management: In contrast, maintenance management only deals with tangible assets and focuses on keeping their performance optimal, increase equipment uptime and productive hours. It helps enterprises streamline processes for Maintenance, Repair, and Operations/Overhaul (MRO) for assets and equipment.

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FAQs

What is the scope of maintenance management?

The scope of maintenance management covers all aspects of maintenance in all areas that need maintaining.

What are techniques of maintenance management?

These vary by need and company using them, but some basic techniques of maintenance management include optimizing for efficiency, protecting assets, and streamlining overall processes.

Why is maintenance management important?

Maintenance management is important because it protects the company’s assets in a real, tangible way.

Is CMMS Software suitable for small businesses?

Yes, CMMS Software is suitable for businesses of all sizes. Many CMMS providers offer scalable solutions that can be tailored to the needs of small businesses, helping them achieve efficient maintenance management without the need for significant resources.

How does CMMS differ from EAM?

CMMS and Enterprise Asset Management (EAM) systems have overlapping functionalities, but EAM is broader in scope. While CMMS focuses specifically on maintenance management, EAM encompasses the entire lifecycle management of physical assets across an organization, including procurement, maintenance, and disposal.

Can CMMS Software be integrated with other systems?

Yes, many CMMS solutions can be integrated with other business systems such as ERP (Enterprise Resource Planning), accounting, and inventory management systems. This integration enables seamless data exchange and enhances overall operational efficiency.