Purchase Management
Streamline your MRO procurement with OxMaint's powerful purchasing management system. Create purchase orders, manage demand parts, track vendors, and control spending—all from one unified platform.
Trusted by over 1000+ clients across the world
Complete Procurement Solution
Two Modules. One Seamless Workflow.
From demand requests to purchase orders, OxMaint covers every aspect of MRO procurement.
Demand Parts
Request parts from anywhere. Technicians submit demands with priority, quantity, and asset linkage.
Purchase Orders
Convert approved demands into POs. Add vendors, line items, track costs and delivery.
Create New Demand Part
Demand Parts: Create & Prioritize
Empower technicians to request parts directly from the field. Create detailed demand requests with all necessary information in seconds.
Quick Part Requests
Create demand requests in seconds from web or mobile app with title, description, and quantity.
Priority Levels
Set Low or Emergency priority to fast-track critical parts through approval.
Material Selection
Select parts directly from your inventory catalog with auto-populated details and specifications.
Demand Parts: Link & Approve
Connect demand requests to assets and work orders for complete traceability. Built-in approval workflow ensures proper oversight.
Asset Linking
Link demand parts to specific assets for complete cost tracking and maintenance history records.
Work Order Integration
Connect parts requests directly to active work orders for seamless maintenance operations.
Approval Workflow
Built-in approval process with manager review, comments, and complete status tracking.
Demand Parts Status Flow
Open
Request submitted, awaiting manager reviewApproved
Manager approved, ready for purchase orderClosed
CompletedDenied
RejectedPriority Levels
Create New Purchase Order
Basic Information
Vendor
Items
| Item | Qty | Cost | Total |
|---|---|---|---|
| Seal Kit - HYD-2045 | 5 | $45 | $225 |
| Hydraulic Filter | 2 | $89 | $178 |
| Total: | $403 | ||
Purchase Orders: Create & Configure
Create comprehensive purchase orders with complete details. Categorize by type, set priorities, and select vendors from your database.
Complete PO Details
Capture all essential information including title, due date, notes, and shipping details.
Multiple PO Types
Categorize orders as Equipment Parts Services Other
Vendor Management
Select from vendor database with contact details, addresses, and performance history.
Purchase Orders: Track & Complete
Add multiple line items, track costs accurately, attach documents, and manage the full PO lifecycle from open to closed.
Multi-Item Support
Add multiple line items with quantity, unit cost, and automatic total calculation per item and PO.
Cost Tracking
Track spending by vendor, asset, and department with detailed cost reports and analytics.
File Attachments
Attach quotes, invoices, packing slips, contracts, and other procurement documents.
PO Status Lifecycle
Open
New PO createdApproved
Ready for vendorRejected
Not approvedClosed
Parts receivedCancelled
Voided POPriority Levels
End-to-End Process
From Request to Receipt in 6 Steps
Request
Create DemandApprove
Manager ReviewCreate PO
Generate OrderSubmit
Send to VendorReceive
Verify DeliveryComplete
Update Stock60%
Faster Procurement
100%
Full Visibility
30%
Cost Savings
Zero
Unauthorized Spend
Why OxMaint Purchasing?
Results You Can Measure
OxMaint's purchasing module helps maintenance teams take control of their procurement with measurable results.
Eliminate Manual Paperwork
Digital POs replace paper forms and spreadsheets completely.
Connect Parts to Maintenance
Link demands directly to assets and work orders for traceability.
Vendor Performance Insights
Track vendor reliability and make data-driven supplier decisions.
Seamless Integration
Connected to Your Entire Operation
Purchasing management integrates seamlessly with inventory, work orders, and assets.
Inventory
Auto-update stock levels on receipt of purchased parts.
Work Orders
Link demand parts directly to maintenance jobs.
Assets
Track procurement costs by asset for TCO analysis.
Vendors
Manage supplier relationships and performance.
We are proud of our results
We bring solutions to make purchasing management easier.
60%
Faster Procurement
30%
Cost Savings
99.5%
Customer Satisfaction
"OxMaint's purchasing module has completely transformed how we procure parts. We've cut our procurement cycle time by over 60%."
Industrial Solutions Co.
Manufacturing
"The demand parts feature lets our technicians request parts directly from the field. No more phone calls or emails."
FleetMax Logistics
Transportation
"We can now track every dollar spent on maintenance parts. The cost visibility has helped us negotiate better."
GreenTech Industries
Energy
"The approval workflow ensures no unauthorized purchases. We have full control over our maintenance spend."
Enterprise Facilities
Facilities Management
FAQ
Frequently Asked Questions
Demand Parts are internal requests for parts that need to be purchased. Technicians create demand requests to indicate what they need. Purchase Orders are the official documents sent to vendors to actually procure the parts. In OxMaint, you can link demand parts directly to purchase orders for complete traceability from request to receipt.
Yes, OxMaint includes built-in approval workflows. Purchase orders can be set to Open, Approved, Rejected, Closed, or Cancelled status. Managers can review and approve POs before they're sent to vendors, ensuring proper oversight of all maintenance spending.
Absolutely! OxMaint's mobile app allows technicians to create demand part requests directly from the field. They can select materials from inventory, specify quantities, link to assets or work orders, set priority levels, and submit for approval—all from their smartphone or tablet.
Yes, OxMaint provides comprehensive cost tracking for all purchase orders. Each line item includes quantity and unit cost, with automatic total calculations. You can track total PO value across all orders and generate reports on maintenance spending by vendor, asset, or time period.
Yes, OxMaint allows you to attach documents to purchase orders. You can upload quotes, invoices, packing slips, contracts, and other relevant files. This keeps all procurement documentation organized and accessible for auditing purposes.
Take control of your MRO procurement today.
Create purchase orders, manage demand parts, track vendors and streamline your entire purchasing workflow with OxMaint.
OxMaint is available to download from both App Store and Google Play Store.
