Shift Logbook
Eliminate communication gaps between shifts with digital logbooks. Document equipment status, incidents, and handover notes—ensure nothing falls through the cracks and reduce handover time by 70%.
Trusted by over 1000+ clients across the world
Seamless Shift Transitions
6-Step Shift Handover Process
From logging activities to completing handovers, streamline your entire shift management process.
Start Shift
Clock InReview Logs
Previous ShiftLog Activities
Record EventsTrack Status
EquipmentAdd Notes
HandoverComplete
End ShiftDigital Logs
Digital Shift Log Entries
Replace paper logbooks with digital entries that are timestamped, searchable, and never lost. Log activities, observations, and notes in real-time from any device with photos and attachments.
Timestamped Entries
Every log auto-stamped with date, time, and user.
Photo Attachments
Attach photos directly to log entries for clarity.
Category Tags
Categorize logs: Maintenance, Safety, Production, etc.
Voice-to-Text
Dictate entries hands-free with voice recognition.
Searchable History
Search all logs by keyword, date, or category.
Offline Mode
Create entries offline, sync when connected.
New Log Entry
Add shift activityCreate a new log entry for your shift
Equipment Status
Real-Time Equipment Status Tracking
Track the operational status of every piece of equipment throughout your shift. Log when equipment goes down, comes back online, or requires attention so the next shift knows exactly what's running.
Status Dashboard
See all equipment status at a glance on one screen.
One-Tap Updates
Change status with a single tap: Running, Down, Idle.
Downtime Logging
Automatically track downtime duration and reasons.
Status History
View complete status history for any equipment.
Reason Codes
Standardized codes for why equipment is down.
Alert Notifications
Get notified when critical equipment goes down.
Equipment Status Board
Conveyor Line #1
Production Hall APump Station #3
Downtime: 2h 15mCNC Machine #5
Scheduled maintenanceHVAC System
Building BIncident Logging
Incident & Safety Event Logging
Document safety incidents, near misses, and hazards as they occur. Capture details, photos, and witness information for compliance and root cause analysis. Ensure every incident is properly recorded.
Incident Types
Classify: Injury, Near Miss, Property Damage, Spill.
Severity Levels
Rate severity: Minor, Moderate, Major, Critical.
Photo Evidence
Capture photos of incident scene and conditions.
Witness Records
Record witness names and statements.
Corrective Actions
Document immediate actions taken to address.
OSHA Compliance
Generate OSHA-compliant incident reports.
Incident Report
Safety event loggingRecent incidents this shift
Near Miss
Forklift aisleSpill
Bay 4 - Hydraulic oil98%
Shift Handover
Seamless Shift Handover Notes
Ensure critical information passes between shifts with structured handover notes. Document pending tasks, ongoing issues, and important observations so the incoming shift knows exactly what to expect.
Handover Checklist
Structured checklist ensures nothing is missed.
Pending Tasks
List incomplete tasks for the next shift to continue.
Critical Alerts
Highlight must-know issues for incoming shift.
Acknowledgment
Incoming shift confirms receipt of handover.
Shift Summary
Auto-generated summary of shift activities.
Audio Notes
Record voice memos for detailed handovers.
Shift Handover
Day → Night⚠️ Pending Tasks (2)
Shift Reports
Shift Reports & Analytics
Generate comprehensive shift reports automatically. Analyze trends across shifts, track productivity metrics, and identify patterns in incidents, downtime, and activities for continuous improvement.
Auto Reports
Auto-generate end-of-shift summary reports.
Activity Metrics
Track log entries, tasks completed, incidents per shift.
Trend Analysis
Spot patterns in issues across shifts and operators.
Downtime Analysis
Analyze equipment downtime by shift and reason.
Export Options
Export reports to PDF, Excel, or email directly.
Scheduled Reports
Automatically email reports to managers daily.
Shift Performance Metrics
28
Log Entries12
Tasks Done3
IncidentsShift Comparison (This Week)
Getting Started
How to Use the Shift Logbook
Getting started with the digital shift logbook is simple. Your team will be logging activities and completing handovers within minutes of setup.
Start Your Shift
Clock in and review the previous shift's handover notes and pending tasks.
Log Activities
Create log entries for activities, observations, and incidents as they occur.
Update Equipment Status
Keep equipment status board current so everyone knows what's running.
Complete Handover
Create handover notes and ensure incoming shift acknowledges receipt.
Quick Start Guide:
Start shift and review previous handover notes
Log activities, incidents, and observations in real-time
Update equipment status when changes occur
Complete handover with notes for incoming shift
Pro Tip
Use voice-to-text for faster logging. Just tap the mic and speak your entry!Integrated Modules
Logbook Connected to Your CMMS
Shift logbook integrates seamlessly with work orders, assets, incidents, and your entire maintenance ecosystem.
Work Orders
Link logs to WOsAssets
Equipment statusIncidents
Safety loggingTeam
Shift assignmentsNotifications
Handover alertsLocations
Area trackingReports
Shift analyticsTime Tracking
Shift hoursWe are proud of our results
We bring solutions to make shift communication seamless.
70%
Faster Shift Handovers
95%
Information Retention
50%
Less Missed Issues
"No more sticky notes and verbal handovers. Every shift knows exactly what happened and what needs attention. Game changer."
Steel Works Inc.
Manufacturing
"Incidents that used to fall through the cracks are now properly documented. Our safety record has improved significantly."
ChemProcess Corp
Chemical
"Equipment status board means everyone knows what's running. No more walking the floor to check on machines."
AutoParts MFG
Automotive
"Shift reports are auto-generated. Management gets daily summaries without anyone having to compile them manually."
FoodPack Industries
Food & Beverage
FAQ
Frequently Asked Questions
Everything you need to know about OxMaint's Shift Logbook capabilities.
You can log virtually any shift activity including: equipment status changes (running, down, idle), maintenance activities, production observations, safety incidents and near misses, quality issues, visitor logs, weather conditions affecting operations, handover notes, and general observations. Each entry is timestamped and can include photos, voice notes, and category tags. All logs are searchable and become part of your permanent digital record.
At the end of your shift, you create handover notes documenting pending tasks, ongoing issues, and important observations. The system auto-generates a shift summary including all log entries, equipment status, and incidents. When the incoming shift operator clocks in, they see your handover notes prominently displayed and must acknowledge receipt before proceeding. This ensures critical information is never lost between shifts.
Yes! OxMaint's mobile app works offline. You can create log entries, update equipment status, and complete handovers even without an internet connection. All data is stored locally on your device and automatically syncs when connectivity is restored. This is essential for facilities with spotty WiFi coverage or field operations.
Shift logs capture observations, activities, and handover information during a shift—they're your digital record of what happened. Work orders are actionable tasks with assignments, due dates, and completion workflows. However, they work together seamlessly: a log entry about a problem can trigger a work order, and work order completions automatically appear in the shift log. Both are linked to the same assets and locations.
Absolutely. Supervisors and managers can access shift logs from anywhere via the web dashboard or mobile app. You can set up automatic email reports that deliver shift summaries daily or weekly. Real-time notifications alert managers to critical incidents or equipment downtime. This gives leadership visibility into operations 24/7 without being on-site.
Streamline your shift handovers today.
Eliminate communication gaps between shifts. Digital logbooks ensure nothing falls through the cracks. Reduce handover time by 70%.
OxMaint is available to download from both App Store and Google Play Store.
