Connect Coast fuel cards to automatically import every transaction in real-time. Track fuel expenses per vehicle, calculate MPG, detect fraud, and correlate costs with maintenance activities. Eliminate manual receipt entry and gain complete fuel visibility.
1200k+ Active users Automated fuel tracking
Fuel Spend (Month)
Avg MPG (Fleet)
Gallons (Month)
Spend Controls
Recent Fuel Transactions
Today Van #1653 - 26.8 gal, $93.80
Today Truck #3287 - 45.2 gal, $158.20
Synced QuickBooks - All expenses posted
Manual Coast Receipt Entry
Coast Transaction Import
Fuel Expense Tracking
MPG Calculation Record
Coast provides modern digital expense management with real-time spend controls and seamless integration for Oxmaint
Instant spending limits with real-time transaction visibility, customizable controls per vehicle or driver, and immediate alerts
Native QuickBooks and Xero integration with automatic expense categorization and seamless GL coding
Beyond fuel tracking - manage all fleet expenses including maintenance, tolls, parking, and supplies in one platform
Modern API with instant data sync, mobile app for drivers and managers, and automated receipt capture
Seamless fuel transaction data flow from Coast cards to maintenance tracking
Connect to Coast's modern API to automatically import every fuel purchase instantly. Each transaction includes date, time, station location, vehicle number, driver name, expense category, gallons, price per gallon, total cost, receipt image, and odometer reading. Transactions link automatically to vehicles by card assignment. Historical data from the past 12 months imports during setup for fuel trend analysis.
Automatically calculate MPG by comparing Coast purchases to GPS odometer data or manual entries. Cost per mile metrics combine fuel expenses with mileage for true operating costs. Fleet dashboards display average MPG, total spend, and efficiency comparisons. Anomaly detection flags unusual consumption patterns—sudden MPG drops indicate maintenance needs like dirty filters, tire issues, or engine problems.
Link Coast data to maintenance activities to identify cost patterns. Track fuel costs before and after repairs to validate effectiveness. Fraud detection compares purchase locations to GPS positions—alerts trigger when purchases occur far from vehicle locations. Monitor for suspicious activity like multiple fill-ups in short periods or after-hours transactions. Driver-specific cards provide accountability and identify training needs.
Current MPG +4%
Cost Per Mile
Spend Controls Active
Real-time limits enforced per vehicle
Automated accounting sync complete
Stop collecting handwritten receipts and typing data into spreadsheets. Coast integration automatically imports every purchase with complete details including receipt images. Save 8-12 hours weekly on manual entry. Eliminate data entry errors from illegible receipts or lost paperwork. Instant import keeps fuel data current without administrative delay.
Automatically sync Coast fuel expenses to QuickBooks or Xero with proper GL coding and categorization. Eliminate manual accounting entry and reconciliation. Track fuel costs alongside maintenance expenses for complete vehicle cost analysis. Generate accurate financial reports combining fuel, maintenance, and other fleet expenses. Close books faster with automated expense integration.
Set spending limits per vehicle or driver with instant enforcement. Receive real-time alerts when limits are approached or exceeded. Prevent unauthorized purchases before they happen. Monitor all fleet expenses beyond fuel including maintenance, tolls, and supplies. Use Coast's digital platform combined with Oxmaint's maintenance tracking for complete fleet cost control.
Everything you need for comprehensive fuel tracking and cost management
Instant import of every Coast purchase with complete details including date, time, station, driver, vehicle, gallons, price, receipt images, and cost from Coast's API.
Automatic fuel efficiency calculation comparing Coast gallons to miles driven with historical trending and fleet-wide benchmarking.
Precise cost per mile metrics combining Coast expenses with vehicle mileage for accurate operating cost analysis.
Cross-reference Coast purchase locations with GPS vehicle positions to detect fraud and validate purchases occurred near actual locations.
Customizable spending limits per vehicle or driver with instant enforcement and real-time alerts when limits are approached.
Individual driver Coast cards with transaction tracking showing who purchased fuel, when, and where for complete accountability.
Correlate Coast fuel efficiency with maintenance activities to validate repair effectiveness and identify if maintenance improved MPG.
Automatic sync to QuickBooks and Xero with proper GL coding, expense categorization, and automated reconciliation.
Detailed reporting including Coast spend by vehicle, MPG by driver, cost per mile, efficiency trends, and exception reports.
Explore other powerful integrations to enhance your CMMS
Combine Coast data with GPS odometer for precise MPG calculation and location-based fraud detection.
Learn MoreSync Coast expenses to QuickBooks, Xero, or NetSuite for automated GL coding and allocation.
Learn MoreCorrelate Coast data with manufacturer diagnostics to identify engine issues impacting fuel efficiency.
Learn MoreEverything you need to know about Coast fuel card integration
Oxmaint connects to Coast's modern API for instant transaction imports. Transaction data includes date, time, location, driver, vehicle, expense category, gallons, price, cost, receipt images, and odometer. Transactions match to fleet vehicles automatically. Historical data from the past 12 months imports during setup. Integration takes 2-3 business days with Coast API credentials.
MPG calculation compares fuel purchases to vehicle mileage. With GPS integration, Oxmaint uses GPS odometer readings for automatic calculation. Without GPS, drivers enter odometer at pump or manually. System calculates: (Current Odometer - Previous Odometer) ÷ Gallons. Historical trending tracks 30-day, 90-day, and 12-month averages. Anomaly alerts trigger when MPG drops 10-15% below normal.
Coast offers native QuickBooks and Xero integration. Fuel transactions automatically sync with proper GL coding and expense categorization. Oxmaint pulls Coast data including accounting codes for unified reporting. This eliminates duplicate entry—expenses sync from Coast to accounting systems and Oxmaint simultaneously. Combined fuel and maintenance costs appear in both accounting software and Oxmaint for complete vehicle cost tracking.
Yes. Coast provides real-time spend controls with customizable limits per vehicle or driver. Set daily, weekly, or monthly limits with instant enforcement. Receive immediate alerts when limits are approached or exceeded. Controls prevent unauthorized purchases before they occur. Oxmaint tracks actual fuel usage against these limits, providing visibility into both spending controls and fuel efficiency for comprehensive fleet management.
Reports include: Fuel Expense Summary (total spend, gallons, price trends), MPG Analysis (efficiency by vehicle/driver), Cost Per Mile Analysis, Driver Fuel Efficiency Reports, Exception Reports (anomalies and unauthorized purchases), Budget Variance Reports, and Transaction Detail Exports. All reports export to Excel, PDF, or CSV.
Coast offers modern digital expense management with real-time spend controls, native QuickBooks and Xero integration, multi-expense platform managing fuel plus maintenance/tolls/parking, instant transaction visibility, automated receipt capture, mobile app for drivers and managers, and customizable spending limits. Coast combines fuel card functionality with comprehensive expense management for complete fleet cost control. Oxmaint also integrates with WEX, Voyager, Comdata, and other providers.
Join thousands of fleets using Coast with Oxmaint to eliminate manual logs, control spending in real-time, sync with accounting systems, and optimize fuel efficiency.