Elevator maintenance isn't optional—it's legally mandated, safety-critical, and tenant-impacting. A single elevator outage in a high-rise creates immediate accessibility issues, ADA complaints, and frustrated residents hauling groceries up stairs. Properties managing elevator assets with spreadsheets and paper logs miss inspections, fail audits, and pay 40% more in emergency repairs than those with structured asset workflows.
An elevator asset master workflow centralizes every cab's maintenance history, inspection schedule, and compliance documentation. Digital tracking ensures nothing expires, no inspection is missed, and every technician has complete equipment history at their fingertips. Properties implementing CMMS for elevators reduce downtime by 35% and pass inspections first time. Start free to master your elevator maintenance.
The Hidden Cost of Disorganized Elevator Management
Without a structured asset workflow, elevator maintenance becomes reactive chaos. Inspections expire, service contracts lapse, and emergency callouts multiply while tenants complain about constant breakdowns.
Missed Inspections
State-mandated annual inspections slip through cracks. Failed inspections mean shutdown orders, fines, and emergency remediation.
Impact: $5,000+ fines per violationLost Service History
Paper logs disappear, technicians change, and nobody knows what was done when. Repeat diagnostics waste time and money.
Impact: 2-3 hrs wasted per service callReactive Maintenance
No PM schedule means waiting for breakdowns. Emergency callouts cost 3-5x regular service rates plus tenant disruption.
Impact: $10,000+ per emergency repairContract Confusion
Multiple elevators, different vendors, varying terms. Nobody knows what's covered, what's expired, or who to call.
Impact: Paying for already-covered workCore Elevator Asset Workflow Features
Modern CMMS platforms provide complete elevator lifecycle management from installation to modernization. These capabilities ensure compliance and uptime. Book demo to see elevator workflows in action.
Asset Registry
Complete profile for each elevator—make, model, capacity, install date, cab ID, controller type, and modernization history.
Inspection Scheduling
Automated reminders for state inspections, load tests, and safety certifications. Never miss a compliance deadline again.
PM Checklists
Digital preventive maintenance checklists—lubrication, adjustment, safety device testing. Consistent service every visit.
Service History
Complete maintenance log accessible instantly. Every repair, part replaced, and technician note in one searchable record.
Contract Tracking
Service agreement terms, coverage details, expiration dates, and vendor contacts. Know what's covered before calling.
Compliance Documents
Store inspection certificates, permits, and safety reports attached to each asset. Audit-ready documentation always.
Master Your Elevator Assets
Stop missing inspections and paying emergency rates. Oxmaint tracks every elevator, schedules every PM, and stores every document.
Key Elevator Performance Metrics
Track these KPIs to measure and improve elevator asset management.
Percentage of time elevators operational. Industry benchmark for well-maintained vertical transportation.
Average time from breakdown report to elevator back in service. Critical for tenant satisfaction.
All elevators current on state-mandated inspections and certifications. Non-negotiable for legal operation.
Service calls per elevator per month. Lower indicates effective preventive maintenance program.
Scheduled preventive maintenance tasks completed on time. Foundation of reliable elevator operation.
Passengers trapped in elevator requiring rescue. Safety metric that should always be zero.
Real-Time Elevator Status Dashboard
See what effective elevator management looks like—complete visibility across your entire vertical transportation portfolio.
Benefits by Role
Elevator asset workflows deliver value across every level of property operations.
Property Managers
- Portfolio-wide elevator status at a glance
- Compliance tracking across all properties
- Contract and warranty management
- Budget forecasting for modernization
Building Engineers
- Complete service history for each cab
- PM schedule and checklist management
- Vendor coordination and oversight
- Troubleshooting with historical data
Elevator Contractors
- Access to equipment specs and history
- Digital work orders and checklists
- Photo documentation of completed work
- Parts usage tracking and reporting
Compliance Officers
- Inspection certificate storage
- Automated compliance reminders
- Audit-ready documentation
- Violation tracking and resolution
ROI of Elevator Asset Workflows
Calculate your potential savings from implementing structured elevator management for a 10-elevator portfolio.
Typical Savings Sources
Elevate Your Asset Management
Join property managers who have achieved 99%+ elevator uptime and 100% inspection compliance with structured asset workflows.
