Facility teams pay full rent, full electricity, and full cleaning costs for space nobody actually uses. A ten-floor office running at thirty percent occupancy still shows up as fully leased on the balance sheet, and most real estate teams do not catch the gap until the next lease renewal forces the conversation. Room booking systems tell you a meeting was scheduled — they never tell you whether anyone walked in. Real space utilization software closes that gap by turning badge swipes, sensor readings, and calendar data into one occupancy picture your leadership can act on. Start turning floor plans into decisions — sign up free at https://app.oxmaint.ai and see your first utilization heatmap this week.
Why Empty Square Footage Is Quietly Draining Your Budget
Most organizations still plan real estate around headcount on paper, not actual behavior. A department gets forty desks because it has forty employees listed, regardless of how many of them show up on a Tuesday or a Friday. Meeting rooms get booked out of habit and never released when plans change, so a conference room can look "full" on the calendar while sitting empty for weeks at a time. Without sensor or badge data, facility and real estate teams are left guessing, and guessing wrong is expensive, because unused square footage still carries rent, utilities, cleaning contracts, and depreciation whether anyone sits in it or not. Teams that move to continuous digital occupancy tracking tend to catch underutilization patterns months earlier than teams relying on spreadsheets or an annual walkthrough, which buys enough time to renegotiate a lease, consolidate a floor, or reconfigure a layout before the renewal cycle locks the decision in for another five years. Oxmaint replaces guesswork with continuous, sensor-verified occupancy data mapped to every floor, room, and desk in your portfolio. Book a demo at https://calendly.com/oxmaintapp/30min and see how the data changes the conversation with finance.
Every Empty Desk Is Still on Your Lease.
Oxmaint tracks real occupancy across every floor, room, and desk — so your next real estate decision is based on data, not a hallway guess. Free to start. Live in under three weeks.
How Oxmaint Turns Occupancy Data Into Real Estate Decisions
Space utilization software only earns its place in your stack if it changes what happens at the next lease renewal or budget cycle. Oxmaint is built around two capabilities that turn raw occupancy signals into decisions leadership can actually approve.
Built for Every Team Managing Physical Space
Space utilization is not just an office problem. Any organization carrying square footage on its books needs a way to prove that space is earning its keep.
Implementation Roadmap
Most portfolios are fully mapped and reporting real occupancy data within eighteen to twenty-one days, with no IT project and no disruption to daily operations.
Stop Planning Real Estate on Guesswork.
Oxmaint gives you continuous occupancy data instead of a once-a-year walkthrough. Free to start, no credit card, fully deployed in under three weeks.
Proven Results
Oxmaint vs Competitors
Swipe to view full comparison table
| Capability | Oxmaint | OfficeSpace | Archibus | iOFFICE (Eptura) | Robin | FMX | Skedda |
|---|---|---|---|---|---|---|---|
| Occupancy Sensor Integration | Native, multi-vendor | Add-on module | Enterprise tier | Add-on module | Native, desk-focused | Not available | Not available |
| Badge & Wi-Fi Data Ingestion | Built-in, real-time | Limited | Custom build | Limited | Built-in | Not available | Not available |
| Scenario & Consolidation Modeling | Built-in, cost-linked | Basic planning | Full (complex) | Basic planning | Not available | Not available | Not available |
| Maintenance + Space In One Platform | Yes, unified | Separate module | Separate module | Separate module | Not available | Yes, unified | Not available |
| Mobile Facility Audits | Full offline + sync | Online only | Limited offline | Online only | Online only | Limited offline | Online only |
| Real-Time Utilization Dashboard | Live, auto-refresh | Scheduled refresh | Scheduled refresh | Scheduled refresh | Live, desk-only | Not available | Booking view only |
| Deploy Time | 18–21 days | 4–8 weeks | 6–18 months | 4–10 weeks | 2–4 weeks | 1–2 weeks | 1–2 weeks |
Data Security
Frequently Asked Questions
How does Oxmaint measure real occupancy instead of just bookings?
Can Oxmaint integrate with our existing badge and Wi-Fi systems?
How long does it take to see utilization data for a large portfolio?
Does Oxmaint handle maintenance and space utilization in the same platform?
Is our occupancy and badge data kept secure and private?
Your Next Lease Renewal Is Closer Than You Think.
See exactly which floors, rooms, and desks are worth keeping — before you sign anything. Free to start. Live in under three weeks.
