A facility director managing one building can usually keep fire pump testing straight in their head. A facility director managing twelve sites cannot, and that is exactly where NFPA 25 compliance quietly breaks down — a missed weekly churn log at Site 4, a diesel battery deficiency sitting open at Site 9, an annual flow test overdue at Site 11 with nobody tracking the days remaining. OxMaint's fire pump deficiency software gives portfolio teams one dashboard that shows every pump, every test cycle, and every open deficiency across every site, so nothing surfaces for the first time when an AHJ inspector walks in. See your full pump portfolio in one dashboard free before your next test cycle comes due.
Multi-Site Fire Pump Deficiency Software
Every Pump. Every Site. One Deficiency Dashboard.
OxMaint tracks NFPA 25 churn tests, annual flow tests, and open deficiencies across your entire portfolio, so a director can see which sites are current and which are one missed test away from an impairment notice.
Why Portfolio Tracking Matters
The Risk Hiding in Spreadsheet-Based Fire Pump Records
73%
Of fire safety compliance failures across multi-building portfolios come from missed inspection cycles, not equipment malfunction
40+
Distinct recurring fire and life safety inspection tasks required per commercial building every year across NFPA 25, 72, and related codes
61%
Of sprinkler activation failures nationwide trace back to closed control valves that went unnoticed between inspection cycles
140%
Churn pressure above rated pressure signals a control issue and is one of the most common causes of an annual flow test failure
NFPA 25 Test Cadence
Four Test Cycles, One Pump, Zero Room for Gaps
Weekly
Churn Test
No-flow run: 10 minutes minimum for electric pumps, 30 minutes for diesel, with pressure and electrical readings logged.
Monthly
Monthly
Churn test plus expanded diesel checks — fuel level, battery charge, cooling system, and controller alarm history.
Annual
Flow Test
Full performance test at shutoff, 100%, and 150% of rated capacity, compared against the original acceptance baseline.
3-Year
Comprehensive Test
Full internal and mechanical evaluation covering components a routine annual flow test alone cannot fully verify.
What Inspectors Find Most
The Deficiencies That Show Up Across Every Portfolio
Missing Churn Logs
Incomplete or missing weekly churn test records are the single most cited finding during AHJ review.
Diesel Battery Failure
Low electrolyte levels or weak battery charge go unnoticed between monthly checks without a tracked reminder.
Gauge Calibration Drift
Pressure gauge readings outside calibrated tolerance quietly undermine every test result recorded after the drift began.
Closed Control Valves
A supervisory signal or closed valve left unresolved is one of the leading causes of sprinkler activation failure.
Portfolio Dashboard View
What a Facility Director Sees Across Sites
Sample portfolio view. OxMaint builds this dashboard automatically from every site's actual churn, monthly, and annual flow test records.
Deficiency Workflow
From Failed Test to Verified Repair, Fully Linked
01
Test Fails or Flags a Finding
A churn test, monthly check, or annual flow test records a deficiency directly against the pump asset with full context.
02
Corrective Work Order Fires
Life-safety deficiencies auto-create an urgent work order referencing the original finding, with an impairment notice triggered if the system goes out of service.
03
Repair Closed with Evidence
Technician logs completion notes, parts replaced, and photo evidence, then a verification inspection confirms acceptance criteria are met.
04
Full History Stays Linked
Finding, corrective action, repair, and verification remain one connected record, ready for AHJ review in seconds instead of a file search.
See Your Portfolio's Real Compliance Status
Bring your pump list across two or three sites and we will show exactly how OxMaint surfaces overdue tests and open deficiencies before your next AHJ visit.
Frequently Asked Questions
Questions on Multi-Site Fire Pump Compliance
How does OxMaint track fire pump compliance across a multi-building portfolio?
A portfolio compliance dashboard shows every site's status against every applicable NFPA 25 interval, including overdue tests, open deficiencies, and days remaining to an AHJ deadline.
View a sample dashboard free to see it structured for your sites.
What happens if a fire pump fails its annual flow test?
The deficiency must be corrected and the pump retested. The AHJ must be notified, and a fire watch or alternative water supply may be required until the pump is restored to service and documented as compliant.
How long should a churn test run each week?
Diesel-driven fire pumps should churn for at least 30 minutes weekly, while electric-driven pumps run for a minimum of 10 minutes, with pressure and electrical readings recorded each time.
Are jockey pumps included in fire pump testing requirements?
Yes. Jockey pumps must be tested as part of the overall system, with weekly and monthly checks confirming they maintain set pressure and do not cycle the main pump unnecessarily.
Can OxMaint generate AHJ-ready reports for multiple jurisdictions?
Yes. Reports can be formatted to match jurisdiction-specific submission requirements and exported per site or across the full portfolio.
Book a demo to see a sample AHJ export for your region.
Stop Finding Out About Deficiencies During the Audit
OxMaint keeps every fire pump test, deficiency, and repair linked and visible across your full portfolio, so you always know where you stand before the AHJ does.
