Inspection programs break down when every technician checks something different. One person looks at extinguisher tags, another only glances at them, and a third writes "looks fine" on a clipboard nobody reads again. This library gives you 20 tick-box inspection checklists covering life safety, HVAC, electrical, plumbing, roof, and grounds, each with suggested frequency and clear pass criteria. Use them as printed checklists today, or load them into a maintenance management platform so every failed item becomes a tracked work order.
20 ready-to-use building inspection checklists, item by item
Tick-box forms for commercial facilities, grouped by building system with frequencies and failure rules.
Read this before you start ticking boxes
Life safety checklists
1. Fire extinguisher check
Monthly- Gauge reads in the green range
- Pin and tamper seal intact
- Service tag current, last date visible
- Mounted correctly with clear access
- No dents, corrosion, or hose damage
2. Emergency and exit lighting
Monthly- Test button lights the fixture
- Exit signs lit and legible
- Battery duration test recorded (annual)
- Fixtures secure and unobstructed
3. Fire alarm visual check
Monthly- Panel shows no trouble or supervisory signal
- Pull stations unobstructed
- Detectors not covered or painted
- Horns and strobes visible and unblocked
4. Egress path and stairwell
Weekly- Doors open freely and latch
- Nothing stored in corridors or stairs
- Exit signage in place
- Floors dry, no trip hazards
5. Sprinkler and standpipe
Weekly or monthly- Control valves open and secured
- Gauges within normal range
- Heads free of corrosion, paint, and leaks
- Spare head cabinet stocked
- Fire department connection caps in place
HVAC checklists
6. Rooftop unit
Quarterly- Filters clean and seated
- Belts tight, no cracking
- Coils free of debris
- Condensate drain clear
- Panels secured, no unusual noise or vibration
7. Air handler and filter bank
Monthly- Filter pressure drop within limit
- Dampers move freely
- Drain pan clean and draining
- Door gaskets sealing
8. Chiller and boiler plant round
Daily or per shift- Supply and return temperatures recorded
- Pressures within normal range
- No leaks at pump seals or fittings
- Alarm history reviewed
- Abnormal noise or vibration noted
9. Exhaust and ventilation fans
Quarterly- Correct rotation and airflow
- Belts and bearings sound
- Motor temperature normal
- Louvers and makeup air paths clear
Stop retyping failed checklist items into work orders
Oxmaint lets you build these checklists, assign them to assets, and create work orders from failures.
Electrical checklists
10. Electrical room and panels
Monthly- Working space clear and unobstructed
- Panel covers closed, circuits labeled
- No heat discoloration or burning smell
- No moisture or pest activity
11. Generator and transfer switch
Weekly- Fuel level adequate
- Coolant and oil levels correct
- Battery and charger normal
- Exercise run logged
- Transfer switch indicators normal
12. Lighting and receptacles
Quarterly- Burned-out fixtures logged
- Cover plates intact
- GFCI test button trips and resets
- No exposed wiring
Plumbing checklists
13. Domestic water and backflow
Quarterly- No visible leaks at piping or valves
- Isolation valves operate
- Backflow test tag current
- Pressure reading recorded
14. Water heater and mechanical room
Monthly- Relief valve discharge pipe intact
- Temperature setting correct
- Flue connection sound
- No corrosion, floor drain clear
15. Restrooms and fixtures
Weekly- Drains flowing freely
- No running toilets
- No faucet or supply leaks
- Dispensers working, ventilation on
Roof checklists
16. Roof surface and drainage
Twice yearly and after storms- No ponding water
- No blisters, splits, or open seams
- Drains and scuppers clear
- Debris removed
17. Penetrations and rooftop equipment
Twice yearly- Flashing and sealant intact
- Pipe boots not cracked
- Equipment curbs sound
- Panels secured, wear paths noted
Grounds checklists
18. Parking lot and walkways
Monthly- No potholes or trip hazards
- Striping and signage visible
- Curbs undamaged
- Accessible routes clear
19. Exterior envelope
Quarterly- No new cracks in walls
- Sealant intact at joints
- No water staining
- Cladding secure, window and door seals sound
20. Site lighting, fencing, drainage
Monthly- All site fixtures lit
- Gates and fence hardware working
- No erosion near foundations
- No standing water, storm inlets clear
Before import and at go-live
Before you import
- Asset and location list confirmed
- Templates that do not apply removed
- Frequencies checked against code and insurer
- Failure rules defined per item
- Roles assigned instead of named people
At go-live
- One floor piloted for a week
- Technician feedback on wording collected
- Photo requirement on failures enforced
- Failed items confirmed as work orders
- Weekly review of missed inspections scheduled
What happens after a box is marked
| Answer | Meaning | Action |
|---|---|---|
| Pass | Meets the stated criterion | Record stored against the asset |
| Monitor | Early wear, no immediate risk | Re-check next round or schedule a task |
| Fail, non-critical | Needs repair, no safety exposure | Routine work order |
| Fail, critical | Safety, code, or outage risk | Urgent work order and supervisor notice |
Inspection checklist questions
Can I edit these checklists?
Yes. Remove items that do not apply, add site-specific checks, and align frequencies with local requirements.
Do I need all 20 checklists?
Most sites use a subset. Life safety and roof lists apply nearly everywhere; plant rounds need central equipment.
Can I print these?
Yes, but findings then need retyping. A mobile inspection workflow captures answers and photos on site.
How do failed items become work orders?
Set a rule per item so a failed answer creates a work order. You can book a demo to see it.
How often should I revise the checklists?
Review quarterly using technician feedback and fail rates, and sooner after a code or equipment change.
Put a consistent inspection program in place
Begin with the life safety checklists, add the other systems gradually, and keep every failed item tied to a work order.
